Procurement & licensing
Know who buys what, and where licence money quietly leaks.
Who buys what, how licence waste actually gets caught, and who owns the decision before money moves. Hardware and licences are purchased separately; the plans cover the coordination and the licence administration around them.
Sourcing hardware with an owner and a plan
A purchase is easiest to support, and easiest to approve, when it starts from a known configuration and a clear decision path.
A small set of standard configurations
A short list of approved laptop, desktop, and peripheral configurations keeps pricing predictable and support simpler than a fleet of one-off purchases nobody quite remembers choosing.
A named purchase approver
One person, or a short named list, is authorized to approve a purchase, with expected cost checked against the technology planning conversation before an order goes out, not discovered on the invoice.
Quotes and terms, translated
Vendor quotes, warranty terms, and the buy-versus-lease tradeoff are translated into plain language and coordinated as a tracked task, so a non-technical approver can say yes with an accurate picture.
Catching licence waste before renewal
Licence drift is quiet. It shows up as a bigger invoice, not an alert, unless someone is checking on purpose.
Licence-to-headcount reconciliation
Microsoft 365 and other subscription licences are checked against actual active users at the quarterly IT review on the Managed plan, catching a seat still assigned to someone who left months ago.
Matching people to the right tier
Users are matched to the licence tier their actual role needs, instead of defaulting everyone to the most expensive plan because it is easier than reviewing the list.
Renewal dates tracked on purpose
Licence and subscription renewal dates are kept in your IT record and, on the Managed plan, reviewed each quarter, so a downgrade, cancellation, or negotiation decision happens before the renewal date, not as a reaction to it.
What each plan covers, and who owns which part
Both plans include licence assignment and coordination with your hardware and software vendors. The Managed plan adds licence and renewal reviews each quarter. Hardware and licences are purchased separately, and large procurement programs are quoted as projects.
In both plans
Licence assignment day to day, and quotes, orders and warranty questions coordinated with your vendors. Hardware and licences are purchased separately; financing terms, lease contracts and extended warranties are agreed directly between your business and the vendor or lender.
Software compliance, shared clearly
We report what we can see in the systems we administer. Your business keeps final compliance for line-of-business software we do not administer.
Large procurement programs, quoted separately
Formal competitive procurement, multi-site hardware rollouts and contract negotiation at scale are quoted in writing as their own project.
Before the first call
A useful first conversation starts with simple facts.
Bring what you already know. Nothing on this list needs a password.
Bring this to the first call
Rough answers are fine.
- Current hardware purchase or lease process, if any
- Approximate number of licensed users by product and tier
- Anyone who left recently without their licence reassigned
- Any hardware refresh or bulk purchase already being discussed
- Who is currently authorized to approve a purchase
Tell us your team size and what keeps interrupting the work.
Quoted in writing before work starts.Monthly plans: Essential at $59, Managed at $89 CAD per user.
Tell us about your firm.
Your team size, the systems you rely on, and the first thing you want handled. A few sentences is plenty.